Leo Carrillo Ranch Historic Park

Weddings and Special Events FAQ

What is the maximum occupancy of guests at Leo Carrillo Ranch Historic Park?

Event Patio and Lawn Areas: 200
Arcade: Up to 300

What are the allotted rental hours for the venue? Does this include set-up and break down?

Event: 5-Hour Event
Set-up: 2 hours before your event start time
Break Down: 1 hour

Do we need to make an appointment to meet with the Venue Coordinator?

Yes. You will need to make an appointment for a showing with our Venue Coordinator as our offices are not located on the Ranch.

Are we responsible for set-up and clean up?

The Ranch staff will do all the setup and cleanup for your event with the exception of your wedding cake and floral (unless the Ranch provides the cake). Your florist will be responsible for setting out all floral. Our Venue Coordinator will be responsible for setting out wedding signs, place cards, toasting flutes, etc.

Can we bring in an outside Caterer?

No. Catering is included in your All-Inclusive package at the Ranch. Additionally, custom menus are available. Special meal requests such as Gluten Free, Vegan, Vegetarian and Child meals can be accommodated.

Can we bring in our own vendors?

We have put together a list of fantastic vendors who have worked at the Ranch and are familiar with the property. You can, however, bring in your own vendors for Photography, Videography, Acoustic music, Floral, etc. We do have an approved DJ list that must be selected from.

NOTE: Please note that all vendors need to be preapproved and fully insured to work at the Ranch.

Can you recommend vendors?

Yes, we have been working in the industry for over 25 years and have built strong relationships with multiple vendor types. Our team is happy to provide you with a list of our preferred vendors.

Can we bring in our own beverages?

Yes, you can bring in your own beer and wine.  The only requirement is that our staff must serve all alcoholic beverages. We also offer many hosted all-inclusive bar packages.

Note: Please note that shots, neat drinks, home brews, and kegs are NOT permitted. 

What is the required deposit and when is it due? Is it refundable?

A 30% deposit is due upon signing the contract to secure your date.

Additionally, payments will be due 90 days after your contract is signed as well as the Monday before your event.

The deposit is NON-refundable once turned in.

Is there a cake cutting fee?

No, there is no cake cutting fee

Will you be able to help us with the floor plan?

Yes, our Venue Coordinator will sit down with you and prepare the layout for your wedding.

When is the final count due?

Your final count is due 10 days before your event.

Is a Tasting provided?

Yes. Your tasting will be approximately 60 days out from your event. This will be when we will meet with you to prepare your final details.

Can we visit before our event?

Yes. Leo Carrillo Ranch is open to the public Tuesday through Sunday until 5pm. You are more than welcome to visit the Ranch anytime to walk around. However, because our offices are not located at the Ranch you will need to contact our office with questions or to schedule an appointment. Our venue coordinator will be happy to assist you with any questions. Please remember you will need an appointment to meet with our Venue Coordinator.

Will we be in charge of putting together all our final details and the organization of our vendors?

No. Our Venue Coordinator will sit down with you approximately 60 days before your event date to answer any questions you may have and complete all your final details needed to ensure a smooth, enjoyable event.

Can we have live music and how late can we play music?

Acoustic Music such as a guitarist, violinist or harpist are permitted. Preapproved Disc Jockeys are also permitted. All music must conclude by 7:30 p.m. Sunday through Thursday and 9:30 p.m. on Friday and Saturday.

Are children allowed in the facilities?

Yes, children of all ages are welcome. We do ask that all children remain under adult supervision at all times.

Are pets allowed at the ranch?

With the exception of certified service animals, NO animals are allowed at the Ranch.

Are there any insurance requirements?

Yes, as part of the venue rental we will order a $1 million dollar day of insurance policy in whomever’s name is on the contract. The policy protects you the client, your guests and the property, from any damage that could occur during or  your event. A $200 non-refundable fee will be collected to cover this policy.

Note: This policy does not cover event cancellation or your vendors

Are there any rules regarding candles?

Candles are allowed as long as they meet CA fire regulations. When the candle is lit the flame must be 1″ below the glass rim of the candleholder.

What will the venue coordinator do for us?

  • Offer Support throughout the entire planning process
  • Act as the main contact to the venue
  • Run your rehearsal
  • Create a timeline with you specific to your event
  • Put together all final details
  • Ensure all vendors arrive on-time and setup properly
  • Run Ceremony
  • Assist with personal details on the day of
  • Vendor communication throughout entire event
  • Oversee and assist with the cleanup at the end of the night
  • Collect and load all personal items/ extra liquor into clients vehicle at the end of the evening
  • Ensure a good time is had by all

Is there a place at the Ranch where the bride and groom can get dressed?

Yes. The property has separate areas both bride and groom can get dressed. We do recommend that all hair and make-up is done off-site as the property is not setup for accommodating hair dryers, curlers or straighteners.

How should I utilize the two hours allotted before my wedding?

We strongly recommend that the 2 hours prior to your event start time be used for getting dressed and enjoying your friends and family as well as taking pictures.

Are there any additional fees?

Yes. Additional fees include:

  • The Bar service of your choice
  • The $200 Insurance policy
  • The refundable $500 Damage/ Excessive cleaning deposit
  • 18% service charge
  • CA Sales Tax

Can you help us with our hotel rooms?

Yes! For your convenience, we will be happy to provide you a list of local hotels. See our brochure for more information on this partnership.