What is the maximum occupancy of guests at Leo Carrillo Ranch Historic Park?
Hacienda Courtyard and Patio: 200 Seated; 275 Reception
What are the allotted rental hours for the venue? Does this include set-up and break down?
Event: 5-Hour Event
Set-up: 2 hours before your event start time
Break Down: 1 hour
Do we need to make an appointment to meet with the Venue Manager?
Yes. You will need to make an appointment for a showing with our Venue Manager as our offices are not located on the Ranch.
Is the user responsible for set-up and clean up?
The Ranch staff will do all the setup and cleanup for your event with the exception of florals, arches, and dining table centerpieces (including candles /vases). Your florist will be responsible for setting out all floral. Our Venue Coordinator will be responsible for setting out wedding signs, place cards, toasting flutes, etc.
Can we bring in an outside food?
No. Catering is included in your All-Inclusive package at the Ranch. All food, including desserts, must be booked through the Ranch. Additionally, custom menus are available. Special meal requests such as Gluten Free, Vegan, Vegetarian and Child meals can be accommodated.
Can we bring in our own vendors?
We recommend choosing vendors from our Approved list, but you can select outside vendors. See your planning team for requirements.
Can we bring in our own beverages?
You will select one of our hosted bar packages that include liquor, beer, wine and assorted juices, mixers, and garnishes. You may supplement your package with client provided beer, wine or mixers only. All liquor must be provided by the venue. There are NO corkage fees.
Note: Please note that shots and neat drinks are NOT permitted.
What is the payment schedule?
To secure your date, a 30% payment is due upon signing the contract.
An additional payment is due 90 days after your contract is signed and the final payment is due the Monday before your event.
Payments are NON-refundable.
Will you be able to help us with the floor plan?
Yes, our Venue Coordinator will prepare the layout for your wedding.
When is the final count due?
Your final count is due Monday, the week prior to your event.
Is a Tasting provided?
Yes. Your tasting will be approximately 60-90 days out from your event where you will taste our most popular menu selections.
Can we visit before our event?
Yes. Leo Carrillo Ranch is open to the public daily 9am to 5pm. You are more than welcome to visit the Ranch when it is open. However, because our offices are not located at the Ranch you will need to contact the Venue Manager to schedule an official site visit.
Can we have live music and how late can we play music?
Acoustic Music such as a guitarist, violinist, Mariachi bands and harpist are permitted only for the ceremony and cocktail hour. Music must conclude 30 minutes before your event ends. NO live bands are permitted.
Are children allowed in the facilities?
Yes, children of all ages are welcome. Children must remain under adult supervision at all times.
Are pets allowed at the ranch?
With the exception of certified service animals, NO animals are allowed at the Ranch.
Are there any insurance requirements?
Yes, as part of the venue rental we will order a $1 million dollar day of insurance policy in the name of the couple. The policy protects you the client, your guests and the property, from any damage that could occur during or your event. A $200 non-refundable fee will be collected to cover this policy.
Note: This policy does not cover event cancellation or your vendors
Vendor insurance is also required.
Are there any rules regarding candles?
Candles are allowed as long as they meet CA fire regulations. When the candle is lit the flame must be 1″ below the glass rim of the candleholder.
What will the planning team and Day Of Coordinator do for us?
Planning Team
- Offer Support throughout the entire planning process
- Plan and facilitate a food tasting
- Coordinate dessert choices and all rental/tableware upgrades
- Create a timeline with you specific to your event
Day Of Coordinator
- Act as the main contact to the venue
- Put together all final details
- Ensure all vendors arrive on-time and setup properly
- Run your rehearsal
- Run your ceremony
- Assist with personal details on the day of
- Vendor communication throughout entire event
- Oversee and assist with the cleanup at the end of the night
- Collect and load all personal items into clients vehicle at the end of the evening
- Ensure a good time is had by all!
Is there storage on-site where we can keep client items over night?
No. There is no storage on site to keep client items. Clients may leave a vehicle with their items on rehearsal day, and the Venue Coordinator will unpack and repack all items on the day of. The Coordinator can also relocate the vehicle to the parking lot so you can pick up the following day.
Is there a place at the Ranch where the wedding couple can get dressed?
Yes. The property has two wedding party dressing areas at the Hacienda and one at the Stable. All hair and make-up should be done off-site as the property is not setup for accommodating hair dryers, curlers, etc.
How should I utilize the two hours allotted before my wedding?
We strongly recommend that the 2 hours prior to your event start time be used for getting dressed and enjoying your friends and family, as well as taking pre-ceremony pictures.
Can we help you with your hotel rooms?
Yes! For your convenience, we will be happy to provide you with a list of local hotels. See brochure for more information on this partnership.
Can we help you with your rehearsal dinner?
Yes! For your convenience, we will be happy to provide you with recommendations for local restaurants. commendations for local restaurants. Please contact your planning team.
Are there any additional fees?
Yes. Additional fees include:
- The bar service of your choice
- The $200 insurance policy
- A security fee of $425
- $125 Fuel Surcharge
- $95 Sustainability & Composting Fee
- The refundable $500 Damage / Excessive cleaning deposit
- All items and services subject to 23% Production Fee and CA Sales Tax
- The dessert service of your choice
- Additional restrooms for groups of 160 and over